Your Podcast Shouldn't Take 10 Hours a Week to Produce & Repurpose
That's where I come in. I give you back your time by automating the tedious parts of your show from raw recording to fully published — your tools talking to each other + guest management, show notes, email, blog & social done for you.
You record. The system handles the rest.
Whether your show is established and you want it running faster and cleaner, or you’re just getting started and want to tame the production beast before it tames you — this is built around how your show actually runs.
You've got manual processes, tools, and scattered AI.
But you're still in the middle holding it all together.
You’ve got 7 half-finished projects and a browser full of tabs you ghosted months ago. You found a good prompt, used it twice, bought the GPT, ran it once, loved it, forgot about it.
They haven’t. They just stopped trying to figure it out themselves.
You’ve tried AI, but none of it connects to all your tools so you can count on it end-to-end. Every output requires you to start it, move it, remember it. That’s not a system. That’s just more steps with better tools.
Meanwhile show notes are sitting in a folder waiting for someone to have time. Guest follow-up fell through the cracks again. You’re still the only one who can approve the copy before it goes out. And somewhere in the back of your mind is the version of this show that actually runs the way you always imagined it would.
That’s not a you problem. That’s a missing system problem.
Here’s what changes when it’s built. ↓
Imagine you finish the call and instead of powering through 300+ follow-on tasks, you grab the leash...
By the time your dog finishes sniffing every single blade of grass, your social’s posted, follow-ups are scheduled, & voice of customer captured. Key insights have been pushed to your dashboard. Not in five tabs, someone’s head, or waiting on you to run the next prompt.
Your team’s freed up for the projects that have been sitting on the back burner for months. They stop waiting on you.
You stop being the bottleneck. Not because you hired someone to do it. Because the system already handled it.
Client Result
Before: $2,500/month out the door. 50 hours of production work. An agency eating her budget.
$30,000 saved every year. 600 hours back. Agency gone. From ONE system.
Dallas Travers · Sales & Marketing Coach · Host, Coaches on a Mission Podcast
THREAD REPLY
👏🏿👏🏿👏🏿👏🏿 Woohoo! Easy on the front end? That excites me and I can’t wait to be a client. ♥️
I take on 2 new builds per month. When they’re full, the waitlist gets first access.
Ready to get your show running the way you always imagined?
Let's build the system your podcast has been missing.
Working with me looks different. Not a course. Not a template. Not a prompt library you have to remember to use.
I design and build a custom automation system around your show — your tools, your voice, your workflow. You bring the episodes. I build everything that happens after you hit stop.
Podcast Production Automation
From raw recording to fully published — show notes, email, social, guest management, and distribution handled automatically. One recorded episode produces 18 published assets. 300+ manual tasks reduced to a handful.
What gets built — and what it does for your show.
One recorded episode ships as 18 published assets — show notes, email, social posts, blog, graphics — generated in your voice and published automatically.
If your show has guests, that piece runs too. Scheduling, intake, follow-up, announcements — handled by the system so your team isn’t the one holding it all together.
Everything lands in one place. Every episode, every asset, every guest record, every stat. One dashboard. Your team runs it. You just show up and record.
How we get there
| PHASE 1 Design Consultation & Deliver Guest Management | |
|---|---|
| PLAN | Complete Our Podcast Production Framework Form Get clear on your podcast production processes, current software, and what systems you need to streamline & automate. This will give you insight into the areas where we can eliminate manual steps so you don’t even have to think about your podcast after you finish recording. |
Select The Automations Your Podcast Needs & Fill Out Your Podcast Guest Management Build Brief Form These are comprehensive forms that cover every possible question we have related to building your system. They're robust but straightforward and broken down into 3 manageable phases. In this phase, we gather feedback on the guest email templates. |
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| BUILD | Submit Your Podcast Guest Management Build Brief Forms & We'll Take It From There You'll have a complete guest management system within 14 days of submitting your brief. Our goal is every guest management system built within your first 30 days with us so you can start using the system to book guests from applicants to sending final swipes. |
| TEST & TWEAK | Walkthrough, SOPs & Checklist A testing walkthrough video, custom SOPs: Podcast Guest Management, and a detailed testing checklist — so you know exactly how to use the system. Plus, live walkthrough and minor tweaks to catch anything we missed in the design are covered under your 4-hour delivery bucket for handoff and adjustments, which spans all three phases of your build. |
| PHASE 2 Deliver Content Repurposing System | |
| PLAN | Fill Out Your Podcast Content Creation Build Brief Form In this phase, we gather episodes and copy samples, show format, and brand guidelines. You select the copy assets you use for promoting your podcast (show notes, blog posts, social captions, email announcements) & your favorite output styles. |
| BUILD | Submit Your Podcast Content Creation Build Brief Forms & We'll Train the AI System To Sound Like You You'll have a complete content automation system trained on your brand and voice to review within 14 days of submitting your brief. Our goal is every content automation system built within your first 50 days with us so you can start repurposing your podcast from transcription through approved copy assets for your show notes, blog, newsletter, and social media. |
| TEST & TWEAK | Walkthrough, SOPs & Checklist + Fine-Tuning Sesh A testing walkthrough video, custom SOPs, a detailed testing checklist, and a prompt tweaking guide — so you know exactly what to change as your podcast grows. We bake in a round of fine-tuning the AI prompts & outputs before anything goes live, so you're not tweaking alone. |
| PHASE 3 Deliver Graphics & Publishing System | |
| PLAN | Fill Out Your Podcast Publishing Build Brief Form This phase is where you see the full system come together. We recommend a scheduling tool and gather your publishing schedule and connect your platform accounts. |
| BUILD | Submit Your Podcast Publishing Build Brief Forms & We'll Take It From There You'll have a complete publishing system within 14 days of submitting your brief. Our goal is every repurposing system built within your first 67 days with us so you can go from record to scheduled post with automated recycling across your social channels, plus streamlined SOP for publishing automated content to your blog & email list. |
| TEST & TWEAK | Walkthrough, SOPs & Checklist + Walk Thru A graphics template setup & testing walkthrough video, custom SOPs: Producing a Podcast Episode, and a detailed testing checklist — so you know exactly how to use the system. Plus, we do a full walk-thru with you so you know how to go from recording to published content. If we notice you're approaching your delivery bucket limit, we'll flag it early so we can make sure you have the support you need. |
| LIVE & SUPPORTED(8 WEEKS) | First 4 Weeks: Monitoring Mode Weekly check-ins. We'll take a peek and make sure everything's okay as real guests and episodes are running through it. We expect you to be using your systems by this point, but we'll play helicopter parent for the first 4 weeks. |
Second 4 Weeks: Training Wheels Off (But Here If You Need Us) You'll have access to our support ticketing system to ask any questions about how your system works or how to make updates — no matter how basic or complex. We check and respond to tickets every Tuesday and Thursday, so you always know when to expect an answer. And your team never has to loop you in on a tech question again; they can submit it directly and keep moving. Need a bit more time once your 8 weeks wrap up? We offer an extension — just ask. |
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| WRAP UP & NEXT STEPS | What's Next When all 3 phases are done, we'll talk future possibilities for additional systems or more features to add as your show grows. |
1
Design
One call to map exactly what your show needs. I create a design doc so we both know what we’re building before anything starts.
2
Build
3
Install
4
60-Day Stability Support
Investment
Investment
Pay In Full: $10,000
Payment Plan: $5,000 due before the build begins
$5,000 due before phase 2 delivery
What's Included:
- 🛠️ Done-For-You Build in 3 Phases: Guest Management, Content Repurposing, and Graphics & Publishing, all connected in one Podcast Hub with Episode Directory, Guest Pipeline, Content Library, & Publishing History, so your whole show runs from one source of truth customized to your show.
- 🧩 Your Tools, Connected: Source of Truth database, copy generator, tool integration, audio file storage, graphics tool, social media manager, plus your podcast host, scheduling tool, email platform, and website, set up around how your show actually runs.
- 📋 Build Brief Forms: Before we build each phase, you’ll complete detailed Build Brief Forms that help you simplify how you work with guests, clarify your brand voice and posting style so we can train the AI to sound like you, and give our team everything we need to build your systems right the first time.
- 📍 Weekly Systems Progress Updates: No wondering what’s happening behind the scenes. You’ll get weekly updates so you always know where we are in the build.
- ✅ Testing Walkthrough, SOPs & Checklists for Every Phase: Once each phase is built, we’ll send you a walkthrough, custom SOP that follow your production flow, and testing checklist so you know exactly how to use the system. Phase 2 adds a fine-tuning session so the AI sounds like you before anything goes live. Phase 3 ends with a live walk-through from recorded to published.
- ⏱️ Delivery Bucket: 4-hour bucket across all three phases for live walkthroughs and minor tweaks to catch anything missed in the design.
- 👀 4 Weeks of Monitoring: After your systems go live, we keep eyes on everything as real guests and episodes run through the system so we can catch anything that needs adjusting.
- 🎟️ 4 Weeks of Support: Once monitoring wraps, you’ll still have access to our support ticketing system for questions, quick updates, and troubleshooting.
- 🌱 Future Growth: Need more time with us, to replace a tool, or add more features later? You can choose from tiered pricing for future builds and support options.
30 years building and scaling companies. Now I bring that thinking to help scale yours
I founded and scaled my own tech companies to eight figures. Led strategy as VP and Director at a Fortune 500. Spent years designing systems for the intelligence community — I giggle every time my friends ask if I work for the CIA. And I run my own business today on the exact same systems I build for clients.
I built these because I needed them. Follow-up stressed me out. Podcast production had 300+ tasks sitting between me and done. I procrastinate on the things I dread, just like you probably do. So I automated them. Because a well-built system doesn’t care whether you feel like doing it today.
My instinct is always big picture — revenue, growth, and whether the owner actually gets their life back in the process. Every system has to earn its place. Useful, lean, and built to hold up.
What that means for you: you get someone who can see where your business is leaking time and money, build the systems to fix it, and help you think through what comes next.
A growth partner who happens to be really good at the tech.
Want to see how this works before we talk?
Did you know your Podcast can practically publish itself?
Watch as I run a raw recording become a fully published episode — show notes, email, posted social — in minutes.
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